Wedding Coordination for SouthWest Florida & Destination Couples
Our coordination package is designed to ensure your wedding or event runs seamlessly. This service typically includes overseeing the event timeline, managing vendors, and troubleshooting any issues that arise on the day. Precious Moments Events works closely with you in the weeks leading up to the event to confirm details, finalize logistics, and execute your vision. On the big day, they serve as the main point of contact, allowing you to relax and fully enjoy the celebration stress-free.
When it comes to your wedding you know exactly what you want. Wouldn’t it be nice to have a certified planner to call when you have questions or need advice when something pops up? That is exactly what this package is designed to do! Plus, it gives you the day of support you need to make sure all your hard work shines while you relax and enjoy the most important day of your life!
We are glad you’re considering joining the Precious Moments Events family. We work diligently to make sure every detail is exactly how you envisioned your wedding or event. Our month of coordination package starts at 6 weeks prior to your wedding/event date! The client is responsible for working out the logistics of the seating Charts.
2 months prior to your wedding day, We will send you our paperwork and do a call with you to confirm all the details and answer any questions that you may have. We want you to have a stress-free day and make sure you have a flawless wedding or event so that you create Precious Moments that last a lifetime
Our coordination package includes:
- Initial kickoff meeting to determine the current status of planning and help understand Client’s vision
- Offer general guidance and assistance throughout the planning process via ongoing email communication and scheduled phone meetings
- Monthly phone meetings
- Help researching and booking honeymoon travel with a licensed travel agent
- Vendor recommendations- You should have all your vendors at this point, and we will help you with the logistics
- Make arrangements for hotel blocks
- Access to planning software- Checklist, detailed timeline and so much more!
- Custom design boards
- Create floor plans
- Access to behind the scenes footage from the Event
- Site visit to reception and ceremony locations, as needed
- Final Details Meeting – To take place approximately 6 weeks prior to the Event to review details, important people, the flow of the weekend, etc.
- Detailed Event timeline
- 1 hour rehearsal
- Day of management and execution on the Event Date
- Supervise set up of ceremony, cocktail hour, and reception areas
- Handle set up of personal items such as escort/place cards, table numbers, menus, guestbook, favors, etc
- Coordinate and cue major events (ceremony) and any formalities (such as toasts, formal dances, etc.)
- Act as point person for any Vendor or guest questions
- Distribute final payments and gratuities
- Ensure that gifts and Client’s personal items are collected by Client’s point person (Planner will not collect any cards or cash from guests.
Add-ons:
- If you don’t have a full-service catering company and you need table place settings, we would be happy to include this at an additional cost!
- If your final guest is greater than 150 guests, I require an additional assistant (from the time of set up until the end of the breakdown).